Report Writing
Reports should be created based on the standard operating procedures for the client site, or if you feel that something significant has taken place and should be documented, or in the event that police or fire departments respond to a client’s property, a complete and accurate report must be submitted to the office in a timely manner.
A report should be known as a documentation of fact. It should be written in a narrative style, as if one person were talking to another. It should contain clear visible thoughts and pertinent information as to:
Type of crime
Complainant or victim
Suspects
Witnesses
Descriptions (persons, places, property)
Conversations
Statements made by witnesses
Location of the offense or service
Time of offense or service
Time of arrival at scene
Date of occurrence
Date and time of obtaining information contained in report
Names of persons making report with accompanying officers or partner.
A report should include:
Contain all information
Explain and/or justify actions
Document all factual and correct information
Do not contain opinions or hearsay evidence
Be complete, correct, clear, and neat, without unnecessary repetitions.